FAQ
Frequently Asked Questions:
Q. Who is PeopleAdmin, Inc.?
A. PeopleAdmin is a company that is based in Austin, Texas, and is dedicated to providing support to institutions in Higher Education and the public sector. They are a "service provider" company that provides a broad range of employment related services to improve the level of service to applicants.
Q. What sort of services do they provide?
A. PeopleAdmin will establish and maintain an automated internet based system (the "Applicant Tracking System") for processing requisitions and accepting and processing applications for employment. They provide and maintain the systems established for this service, including maintenance of all computer hardware and software.
The system has the following functions:
- It allows applicants to complete and submit an employment application online.
- Applicants are able to view, update and maintain their application protected by their own logon and password.
- Applicants can review the status of their employment application on-line at any time.
- The system allows applicants to email cover letters and resumes as part of the application process.
- The system provides immediate acknowledgement to applicants that their application has been received.
- If unsuccessful, applicants can use the stored application to apply for future jobs at the Georgia Southern University.
Q. What changes will be apparent to the applicant?
A. The applicant will now complete an application electronically by way of a link from the Department of Human Resources Webpage. The applicant will "own" his/her application in the sense that they can leave the site and come back later to complete the application. Changes or revisions can be made up to the point where the applicant "certifies" the application and submits it for consideration. Once certified and submitted, no further changes can be made to the application for that job, but the information is stored and available to the applicant should he/she be interested in a position in the future. Information will be saved and if the applicant is unsuccessful in obtaining one position, and he/she can apply for another using the stored data.
Q. Will this change improve communications to the applicant?
A. Yes. Upon completion of an application and submitting it for consideration for a position, the system will automatically send an email note back to the applicant acknowledging the receipt of the document providing them with a unique confirmation number. Later in the process, applicants will be notified by email of the status of their application by way of the system through updates by the Department of Human Resources. Applicants who are not successful will be sent a letter advising them of this fact and thanking them for their interest in opportunities at Georgia Southern University. Communications with finalists in job searches will be made to schedule interviews in much the same way as currently done.
Q. What does it mean when it says that the system will "screen" applicants?
A. The system has a feature that allows the Department of Human Resources, working with the hiring manager, to develop questions based on job specific requirements. For example, if a position requires a Master’s Degree, a screening question can be set up to determine if the applicant has the required degree. By setting the criteria essential to the job, it eliminates those who would not be considered candidates for the position regardless of any other attributes they may possess.
Q. Who will be expected to fill out these electronic forms?
A. All applicants will complete on-line electronic forms. This includes professional/administrative, biweekly, and casual labor positions. The paper application will be eliminated.
Q. Will applicants be able to view job opportunities on the web as they do today?
A. Yes, there is a item on the menu bar that says "search postings".. By clicking on this item the list of open positions will appear.
Q. How will applicants submit an application if they want to be considered for a position?
A. Applicants will click on an item on the menu called "create application." They will then be taken to a screen describing the process and how to proceed.
Q. What sort of instructions will be given to the applicants?
A. The following is the first page of the process. It describes in detail how to proceed including instructions to "New Users" and "Returning Users". It has suggestions on what materials to gather before proceeding with the application. It also has instructions for attaching resumes and cover letters that may be required for some positions. There is also a link to FAQ’s (Frequently Asked Questions) to help them.
Q) What if I have already created an application?
A) If you have already created an application with this online employment system, and wish to update your information, please click on the "click here" link below to login with the user name and password that you used when you created your application.
Q) Do I have to fill out an application?
A) Everyone who applies for a position is required to create an application which includes certain information. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.
Q) What if I want to submit a resume?
A) You will be able to submit a resume each time you apply for a position. There will be directions prompting you how and when to attach your resume. Please note that attaching a resume does not substitute for completing the application form.