Student Employment Policy - SEC
Student Employment is subject to need and availability, the University may employ students enrolled at Georgia Southern. Qualifying students must be enrolled in six (6) semester hours.
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Federal Work Study:
The office of Student Financial Aid determines student eligibility and awards for work-study aid. To qualify, students must be enrolled for a minimum of six (6) semester hours. (Federal Work Study awards are for the academic year).
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Institutional Student Assistant:
Positions are subject to the need and availability of departmental funding. To qualify the student must be enrolled in a minimum of six (6) semester hours.
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Graduate Assistant:
Students regularly admitted to a graduate program may apply for assistantship through the Office of Graduate Studies. To qualify the student must earn a minimum of nine (9) graduate credit hours per semester and (6) per summer term.
Note: All students are subject to discharge at any time. Student employees are not eligible for any employment benefits. Mediation is available to students for workplace disputes. Contact Human Resources to set up an appointment with a certified mediator.
Each student employee may not work more than twenty-five (25) hours per week during the academic term. An exception may be made when classes are not in session. In compliance with USCIS regulations, work-study students and international students on F-1 visas are limited to twenty (20) hours per week.
Graduate Assistants pursuing a Master’s degree are required to work a minimum of twenty (20) hours per week. Doctoral students must work a minimum of (20) hours per week.
Work-study and institutional student employees will be paid no less than the federal minimum wage. Pay exceeding the minimum wage will reduce the number of hours work-study students can work.
Graduate Assistants are paid a set stipend determined by their contract.
- Students are limited to two (2) on-campus positions at any time. Graduate Assistants may not otherwise be employed at Georgia Southern University without the approval of the Graduate Dean.
- The term of employment is on a semester basis. Students will be notified if employment will not be extended. All students are subject to discharge at any time. Student employees are not eligible for any employment benefits including University Appeal and Grievance processes.
- Mediation is available to students for workplace disputes. Contact Human Resources to set up an appointment with a certified mediator.
- Job duties, attendance standards, performance criteria and consequences will be distributed to all employees. Basic job training will be provided.
- Students should adhere to the dress code, schedule and rules of conduct established by the University and the individual department in which they work.
- Students are expected to follow job assignments in a serious and responsible manner. Supervisors should have work assignments ready to complete when student is scheduled. If no assignment is prepared then the student should be dismissed and the hours rescheduled when their assistance is required.
- Students are not allowed to work during scheduled class hours, even if the class is cancelled or dismissed early.
- All on-campus positions will be posted with the Student Employment Center (SEC). It is strongly encouraged that positions post for at least 3 days to provide students ample opportunity to apply for available positions.
- Departments are required to provide job description details to the SEC at the time a job is posted.
- Departments hiring work-study eligible students must provide job description information to Financial Aid and the SEC. The signed original work-study authorization form must be returned to Financial Aid. Copy of authorization form must be submitted to Human Resources.
- Students are required to submit an employment application and resume to be considered for on-campus positions.
- Additional advertising, interviews and selection will be at the discretion of individual departments.
- Departmental advertising must indicate application for employment is made through the SEC.
- Departments will process hiring paperwork and meet established Human Resources and Payroll policies and deadlines.
- Timesheet records must include certification by the supervisor that the hours recorded are accurately reflecting time worked. Certification implies direct knowledge of the student having worked the hours reported.
- Failure to comply with University policies or inadequate performance of job duties may result in the dismissal of student employees.
- Supervisors are encouraged to pursue progressive discipline where appropriate.
- Supervisors shall consult with representatives in the Department of Human Resources to insure proper documentation and definition is established prior to issuing a Dismissal Action with an employee. In all cases, the disciplinary action should be accompanied by a letter that is issued to the employee with copies provided to the Department of Human Resources for inclusion in the employee’s official personnel file.
- Student Employees whose salaries are dependent upon external sources of funds may be terminated upon expiration of said funds without notice. The University will attempt to give the employee as much notice as possible.
- A terminating Personnel Action Form must be submitted on all students that are terminated or resigns. The Personnel Action Form must be submitted within three (3) days of the last day worked.