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Performance Evaluations FAQ
My employee is still in their provisional period. Should I complete an annual evaluation?
Employees who have not completed their provisional period by December 31, 2020 are not required to have the annual evaluation completed.
What is the evaluation cycle?
Employees should be evaluated on work performed from January 1, 2020 – December 31, 2020.
Can I view last year’s evaluation?
If you did not maintain a copy of the previous evaluation, you may request a copy by
submitting a ticket to HR.
Will I have to hold a performance evaluation meeting?
Yes! Employees should complete the self-evaluation and submit it to their manager. The manager completes the evaluation form utilizing information provided on the self-evaluation. Both the employee and the manager will get together for a face-to-face performance evaluation meeting. It is up to the manager to communicate with the employee regarding setting up this meeting. After this meeting, the employee will be given an opportunity to provide additional comments and sign the form. The manager will then collect all documents and submit them to HR through a ticket.
What day are the performance evaluations due?
Completed evaluations (self evaluations and manager evaluations) are due to HR by February 26, 2021.
What if I am an employee that does not agree with the performance evaluation?
If an employee does not agree with their performance evaluation, they are unable to change it. An employee can provide additional comments, which will be kept with the evaluation in the employee file.
How can an employee access a list of the training they’ve completed this year?
For training completed and/or recorded in Building a Better U, employees can log into the system, click on Profile in the upper right corner and then click on Learning Transcript. For more information on recording training in Building a Better U, click
here.
I have an employee who is out on leave during the period evaluations are completed. What do I do?
Supervisors and employees should complete the evaluation process within 2 weeks of the employee returning to work.
What all should be included when I submit evaluations to Human Resources?
The completed evaluation packet should include the signed self evaluation and the signed manager’s evaluation. The packet should be scanned as a single document for each employee and saved with the following filename format: Last, First EMPLID# Spring 2021 Perf Eval. Completed packets should be submitted via the
HR MyHelp ticket. How do I submit position description edits to Human Resources?
Edits to position descriptions can be submitted to hrservice@georgiasouthern.edu or via a
HR MyHelp ticket. Edits should be made using track changes in Word, add a header that includes Classificationtitle_last first, reviewed by, and review date. Save the document with the file name format classificationtitle_EmployeeName.
Do I have to comment on each section of my employee’s evaluation?
Managers should comment on any section in which the rating is above expectations or below expectations. There should be specific information to support the higher and lower rankings.
How do I get a copy of a position description?
If you do not have a copy of the position description with the edits submitted last year, please submit a
HR MyHelp ticket and one will be provided to you.
My employee worked in another department and recently moved under my supervision. Should I complete the evaluation or should the previous supervisor?
The evaluation should be completed by the person who supervised the employee during the evaluation period (January 1, 2020 – December 31, 2020). If this time was split between supervisors, it is helpful to the employee to have feedback for the full evaluation period, so it is advised that the current supervisor solicit input from the previous supervisor to be included in the evaluation.
Last updated: 1/20/2021
