Training Room Usage Policy
     Effective immediately Human Resources will implement the following policy/procedure for the use of the Training Room (RM 1200, Rosenwald Building). This policy results from the proliferation of viruses and worms that have facilitated a labor intensive effort concerning the maintenance of both the workstations used in the training facility as well as workstations required for use in providing services within the Human Resource Division.
   Policy General Information:
     The Training Room will be made available during normal University business hours, Monday through Friday, 8 A.M. to 5 P.M. Use of the facility will be on a first come first serve basis. Should the facility be designated as a training site, the instructor shall contact Ale Kennedy at 912.871.1687 in the Division of Human Resources to make arrangements for the use of the facility. Instructors and/or Presenters should provide the date and time frame in which the room(s) will be used, the purpose for which the rooms are needed and the size of the class anticipated. The person requesting the use of the facility is responsible for adhering to the policy and procedures established for use of the facility and accompanying equipment.
   Procedures:
  • Instructors/Presenters will sign-in with Ale Kennedy of a member of the training staff prior to beginning their activity.
  • Instructors/Presenters will insure that the virus definition software is functioning and that the virus definitions have been updated (Norton AntiVirus- Intelligent Updater) on each workstation within Room 1200 prior to using the equipment.
  • Instructors/Presenters will insure that workstation critical updates and service packs have been installed prior to using the equipment.
  • Instructors/Presenters will insure that participants do not surf the internet or check personal email on any workstation with network access within the facility.
  • Instructors/Presenters will insure all computer equipment is "Shut Down" and power is terminated from each machine at the closure of their session.
  • Instructors/Presenters will insure that the facility is left in an orderly and clean condition prior to their checkout.
  • Instructors/Presenters will complete a Sign-Out form with Ale Kennedy prior to departing the Rosenwald Building.