Vacation/Annual Leave

Georgia Southern provides eligible employees paid leave to promote opportunities for rest, relaxation and personal pursuits.

Eligibility

The following employees who work half time (20 hours per week) or more will accrue vacation/annual leave: (1) Twelve-month faculty; (2) Administrative Officers; (3) Professional/Administrative Personnel; and (4) Staff.      Regular employees working less than 20 hours per week do not accrue vacation/annual leave.

Rate of Accrual

Regular, full time employees will earn leave as follows: Vacation/Annual Leave Accrual per Month Years of Employment Hours Days Less than 5 10 1 ¼ 5 to 10 12 1 ½ More than 10 14 1 ¾      Regular employees working half time or more will accrue vacation/annual leave proportionate to their percentage of full-time employment.      Twelve-month faculty and Administrative Officers accrue 14 hours (1 ¾ days) per month.      A maximum of 360 hours (45 days) may be carried over into the next calendar year. Employees will forfeit any accrued vacation time in excess of 360 hours on January 1 of each year. Supervisors should monitor employee's leave at year-end, particularly those employees that could reach or exceed the maximum carryover allowed. The Payroll Office will make all necessary adjustments to bi-weekly employees accrual balances in January.      Employees who have been laid off or are on leave without pay will not accrue vacation/annual leave time.

Procedures

Except for unforeseen emergencies, employees must submit "Request for Vacation/Annual Leave" form as far in advance as possible. Supervisors must approve, in writing, all vacation requests in advance. Vacation time will not be approved if the amount of time would result in deficit hours for the employee.      Vacation time must be reported on time sheets or Employee Absence & Leave Reports and match the written approval. Written approvals should be maintained by fiscal year in department files.      Employees will be paid their regular rate of pay while using vacation/annual leave time and will not receive overtime pay or any special forms of compensation such as shift differentials.

Termination of Employment

Upon termination of employment, employees will receive a lump sum payment for any unused vacation time up to a maximum of 360 hours. Employees will forfeit any accrued vacation time in excess of 360 hours.      Employees who know they are going to terminate are encouraged to use all of their accrued vacation time before termination. If employees are unable or unwilling to use accrued vacation, the appropriate supervisor must show the number of vacation days accrued on the Personnel Action Form used to terminate employment.      Employees will not accrue leave time after their last day worked.