PPGRA Information

Overview

PPGRA, located inside ADP Ev5, is a program that is used to pay summer school courses and (non-teaching) assignments. PPGRA uses Banner course information in conjunction with employee data to assist in the processing of payroll. PPGRA will replace the previous method of using an excel spreadsheet to identify the employee population with summer school assignments.

Timeline

  • 4/28/2016 Training – Human Resources & Payroll Staff – (pre Banner load)9-10:30 AM and 2:30-4:00 PM
  • 5/5/2016 Training – HR & Payroll Staff – (post Banner load) 2:00 – 5:00 PM
  • 5/12/2016 Training – HR & Payroll Staff – 2:00 – 5:00 PM
  • 5/2/2016 Banner data will be imported into PPGRA beginning at 5:01 PM.
  • 5/3/2016 – 5/8/2016 Departments must review, update, and approve PPGRA appointments
  • 5/10/2016 Colleges distribute tentative summer employment sheets outlining teaching assignments to faculty
  • 5/10/2016 – 5/14/2016 Departments will continue updating PPGRA records.
  • 5/15/2016 PPGRA closed to departments 11:59 PM.
  • 5/16/2016 -5/20/2016 PPGRA open to Deans and/or select set of designees to make additions and/or corrections.
  • 5/20/2016 PPGRA closed to all including Deans and designees by 5:00 PM.
  • 5/23/2016 Provost Office downloads the PPGRA spreadsheet that will be used to send to the Budget Office.
  • 5/23/2016 – 5/31/2016 Departments must submit any changes on or after 5/23/2016 via Revised PPGRA Summer Appointment Spreadsheet to Debra Alexander, Provosts Office. If sponsored funding (grant) is involved, contact Becky Rogers, who will forward the approved correction to the Provost’s office
  • 5/24/2016 -5/26/2016 Provost Office sends Deans a copy of summer spreadsheet on 5/24/2016 to review and confirm “N” not approved courses, insert descriptions for assigned course/courses, and descriptions for Non-teaching assignments. Confirmations/corrections and updates must be returned to the Provost Office by 10:00 AM on 5/26/2016.
  • 5/23/2016 – 6/1/2016 Final Reviews by Provost Office and Research Accounting (Grants) Office
  • 6/2/2016 Provost Office sends PPGRA spreadsheet to Budget Office by 5:00 PM.
  • 6/3/2016 Provost Office sends to each college the summer spreadsheet to produce the final summer information sheets. Any June payroll additions or changes must be submitted by 6/16/2016 via the Summer School Revised PA to Debra Alexander, Provost Office. Changes for the July payroll must meet the established July monthly Payroll Deadlines.

Frequently Asked Questions

What is a Payroll Distribution Code?
a Payroll Distribution Code is a code that represents your chartstream. The Payroll Distribution Code (PDC) identifies the funding source.

What is PPGRA used for?
PPGRA is used to pay 10-Month and Part Time Summer Faculty.

When there are multiple Banner Detail courses combined, how does the PPGRA system calculate the Monthly Comp?
All courses are loaded into PPGRA at a 3% rate. When multiple courses are shown under the Banner Detail Section, the Monthly Comp is the total for each of these classes. For example, if two courses 3 credit hour courses were listed under Banner Detail, and the Monthly Comp was 6000, that would be (3 Credit Hours * 3%) + (3 Credit Hours * 3%). So 9% + 9% of that faculty’s salary.

If I search for a faculty and no matches are found, how should I proceed?
If you are searching for a faculty, and no matches are found, verify that the person you are searching for is a 10-month or part-time faculty. If they are 10-month or part-time, check with HR to make sure they have been hired. You may need to submit a Hire PA for that person.

FAQ: Personnel Action Form – Summer Semester

New to GSU and teaching as Part-time faculty (teaching and non-teaching assignments):

Returning Part-time faculty:

New to GSU fall semester as full-time benefited faculty member and teaching and/or non-teaching assignments summer semester:

  • Zero ($0) comp regular PA  as Part-time summer faculty
  • PA remarks section – note that the faculty member will be starting Fall semester, August 1, as benefited faculty
  • Provide Faculty Appointment Paperwork as directed by the Office of the Provost http://academics.georgiasouthern.edu/forms/

*Enter in PPGRA or submit Revised Summer PA as applicable. Contact Debra Alexander, Provost Office, for assistance in determining appropriate PA to submit.

Submit a Revised Summer School Personnel Action Form after PPGRA lockout.

Resources

Training Manuals
How To: Log Into PPGRA PDF
PPGRA Training Manual PDF
Business Objects Reports
Department Financial Account Crosswalk Located in the Financial Reports folder
PPGRA Appointments Located in the Position/Payroll folder
PPGRA Faculty Salary Percentage Located in the Position/Payroll folder
Forms
Summer School Personnel Action Form PDF
PPGRA Account Form PDF

Contact

For payroll distribution code questions:
Budgets
Ellen Bunch
ebunch@georgiasouthern.edu
(912) 478-5317

For technical questions:
ADP Helpdesk
ppgra@georgiasouthern.edu
http://jobs.georgiasouthern.edu/adp/

For all other issues or questions:

Payroll
Debra Francis
dfrancis@georgiasouthern.edu
(912) 478-5595

Human Resources
Karen Iler
kiler@georgiasouthern.edu
(912) 478-5529

Research Accounting
Becky Kendricks Rogers
brogers@georgiasouthern.edu
(912) 478-0656

Provost’s Office
Debra Alexander
djalexander@georgiasouthern.edu
(912) 478-0826

Last updated: 3/28/2016

DEPARTMENT OF HUMAN RESOURCES • P.O. Box 8104 • Statesboro, Georgia 30460 • (912) 478-5468