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New Employee Guide

Welcome to Georgia Southern University and thank you for joining the Eagle Nation! This guide provides a framework of what to expect during your first days and months on the job and suggestions on accelerating your transition to your new position here at Georgia Southern.

Resources to help you in your new career with Georgia Southern. Please select the area below for an expanded array of Georgia Southern resources.

Information for New Employees
Download an electronic copy of the New Employee Guide here.


Before the First Day:
  • Complete on-boarding documents and be ready to provide them to Human Resources.
  • If you plan to start health insurance the first day of employment, review insurance options here.
  • Discuss with HR Liaison when to expect the first paycheck. See Payroll Calendars.

On the First Day:
  • Obtain a Eagle ID from the EagleCard Center.
    • You can look up you Eagle ID number here.
    • Please fill out this form before arrival.
  • Obtain a parking permit if you plan to park on campus.
    • You must have your Eagle ID before you can obtain a parking permit.
  • Obtain a MyGeorgiaSouthern account (university email).
    • Faculty and Staff MyGeorgiaSouthern accounts will be accessible 3 business days after the successful completion of your background investigation.
    • You can check on the status of your account here.
  • If you plan to start health coverage immediately, sign up in ADP.
    • You can look up your ADP number here.
    • General ADP information can be found here.

In the First Week:
  • Set up your outgoing voice mail message, if applicable.
  • Secure keys and access cards as required (Bldg. 448).
  • Learn ADP or your department’s time reporting process, if applicable.
  • Learn ADP or your department’s leave reporting process.
  • Understand the steps for new employee benefit enrollment (in HR On Boarding).
  • Meet with your supervisor to discuss your job description and performance expectations.

In the First Month:
  • Attend a OUR Southern Orientation session as assigned.
  • Complete the Georgia Southern compliance training, as required (Found in Building a Better U – Launch from MyGerogiaSouthern Portal).
  • Complete job-required training as assigned.
  • Make insurance selections in ADP within the first 30 day of employment if you are benefit eligible. Otherwise, you will have to wait until Open Enrollment to make any adjustments or changes to your coverage.

Check Your Knowledge

As you navigate through the first few weeks, check your knowledge against the following checklist.

Your Job

  • Your duties, responsibilities and performance standards
  • How your performance will be evaluated
  • Training requirements

Your Workplace

  • How your department is organized
  • Your department/college’s mission, goals and core functions
  • Your division’s mission, goals and core functions

Workplace Procedures

  • Safety procedures and emergency exits
  • Time reporting procedures
  • Procedures for requesting leave and reporting absences
  • How to obtain supplies
  • How to make personal and long-distance phone calls
  • Rules for after hour access to your work area
  • How to access System and University policies, regulations and rules

Other Information

Last updated: 2/14/2017