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Summer Faculty Pay Information

Overview

The Summer School spreadsheet will replace PPGRA for processing pay for full time and part time faculty teaching summer school courses and selected non-teaching assignments.

Timeline

Timeline – 2019

Departments must update/assign faculty to courses in Banner on 5/1/2019 by 5:00 PM.

  • 5/1/2019 – Banner schedule data will be downloaded at 5:01 PM.
  • 5/2/2019 – Provost Office shares Summer School spreadsheet with Deans.
  • 5/2/2019 – 5/8/2019 Departments must review, update, and approve appointments.
  • 5/10/2019 Deadline to submit zero comp PA to HR.
  • 5/13/2019 Colleges distribute tentative summer employment sheets outlining teaching assignments to faculty
  • 5/13/2019 – 5/17/2019 at 5:00 PM Departments will continue updating Summer School spreadsheet.
  • 5/18/2019 -5/22/2019 Summer School spreadsheets open to Deans and select designees to make additions and/or corrections.
  • 5/22/2019 Summer School spreadsheet closed to all including Deans and designees by 11:59 PM.
  • 5/23/2019 – 5/28/2019 Departments must submit any changes on or after 5/22/2019 via Revised Summer Appointment table to Jennifer Berghoff, Provost Office. If sponsored funding (grant) is involved, contact Brandi Waters, who will forward the approved correction to the Provost’s office.
  • 5/24/2019 Provost Office sends Deans a copy of Summer School spreadsheet.
  • 5/24/2019 – 5/28/2019 Deans review and confirm payments, insert descriptions for assigned course/courses, and descriptions for Non-teaching assignments.
  • 5/28/2019 Confirmations/corrections and updates must be returned to the Provost Office by 10:00 AM.
  • 5/28/2019 – 6/3/2019 Final Reviews by Provost Office and Research Accounting (Grants) Office
  • 6/4/2019 Provost Office sends Summer School spreadsheet to Budget Office. Any changes after 6/4/2019 for the June or July payroll must meet the established monthly Payroll Deadlines, using the Summer School Revised PA
  • 6/5/2019 Provost Office sends to each college the Summer School spreadsheet to
    produce the final summer information sheets.

Frequently Asked Questions

What is a Combo Code?

Formerly known as Payroll Distribution Code, it is a code that represents your chartstream.  The Combo Code identifies the funding source.

What is the summer school spreadsheet used for?

It is used to pay 10-Month and Part Time Summer Faculty.

If I search for a faculty and no matches are found, how should I proceed?

If you are searching for a faculty, and no matches are found, verify that the person you are searching for is a 10-month or part-time faculty. If they are 10-month or part-time, check with HR to make sure they have been hired. You may need to submit a Hire PA for that person.

FAQ: Personnel Action Form – Summer Semester

New to GSU and teaching as Part-time faculty (teaching and non-teaching assignments):

  • Zero ($0) compensation regular PA – this PA is used to capture personnel information
  • Provide Faculty Appointment Paperwork as directed by the Office of the Provost http://academics.georgiasouthern.edu/forms/
  • Deadline to submit PA 5/10/2019

New to GSU fall semester as full-time benefited faculty member and teaching and/or non-teaching assignments summer semester:

  • Zero ($0) comp regular PA as Part-time summer faculty
  • PA remarks section – note that the faculty member will be starting Fall semester, August 1, as benefited faculty
  • Provide Faculty Appointment Paperwork as directed by the Office of the Provost http://academics.georgiasouthern.edu/forms/
  • Deadline to submit PA 5/10/2019

Returning Part-time faculty: (not active during Spring semester)

*Submit Revised Summer PA as applicable. Contact Jennifer Berghoff, Provost Office, for assistance in determining appropriate PA to submit.

Resources

Business Objects Reports
Department Financial Account Crosswalk       Located in the Financial Reports folder
Forms
Summer School Personnel Action Form       PDF

Contact

For combo code questions:
Budgets
Ellen Bunch
ebunch@georgiasouthern.edu
(912) 478-5317

For questions, concerns or technical issues:
Submit a MyTechHelp Ticket

Contacts:

Payroll
Debra Francis
dfrancis@georgiasouthern.edu
(912) 478-5595

Human Resources
Karen Iler
kiler@georgiasouthern.edu
(912) 478-5529

Research Accounting
Brandi Waters
bwaters@georgiasouthern.edu
(912) 478-7769

Provost’s Office
Jennifer Berghoff
jlhendrix@georgiasouthern.edu
(912) 478-0826

Last updated: 5/8/2019