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Summer Faculty Pay Information

Overview

The Summer School spreadsheet is used for processing pay for full time and part time faculty teaching summer school courses and grant-funded research assignments. Payments for nonteaching assignments are to be submitted on a regular Personnel Action Form or on the Automated Payroll Form if submitting payments for multiple faculty.

Timeline

Timeline – 2021

Departments must update/assign faculty to courses in Banner on 4/26/2021 by 5:00 PM.

  • 4/8/2021 Deadline to submit PA for FT/PT new hire faculty member teaching summer semester.
  • 4/26/2021 Banner schedule data will be downloaded at 5:01 PM.
  • 4/30/2021 Provost Office shares Summer School spreadsheet with Deans.
  • 4/30/2021 – 5/12/2021 Departments must review, update, and approve
    appointments.
  • 5/12/2021 by 5:00pm Deans return preliminary spreadsheet to the Provost Office for creation of Tentative Information Sheets.
  • 5/14/2021 Colleges distribute tentative summer employment sheets outlining teaching assignments to faculty.
  • 5/14/2021 – 5/21/2021 at 5:00 PM Departments will continue updating Summer School spreadsheet.
  • 5/21/2021 Deans to return summer spreadsheet to Provost Office. Any changes after this date must be submitted on the Summer Personnel Action Form.
  • 5/24/2021 – 5/28/2021 Final reviews by Provost Office and Research Accounting
  • 6/1/2021 Provost Office sends Final Summer School Spreadsheet to Budget Office
  • 6/2/2021 Provost Office sends final summer school spreadsheet and Final Information Sheets to each college.

Frequently Asked Questions

What is a Combo Code?

Formerly known as Payroll Distribution Code, it is a code that represents your chartstream.  The Combo Code identifies the funding source.

What is the Summer School spreadsheet used for?

It is used to pay 10-Month and Part Time Summer Faculty.

If I search for a faculty and no matches are found, how should I proceed?

If you are searching for a faculty, and no matches are found, verify that the person you are searching for is a 10-month or part-time faculty. If they are 10-month or part-time, check with HR to make sure they have been hired. You may need to submit a Hire PA for that person.

FAQ: Personnel Action Form – Summer Semester

New to GSU and teaching as Part-time faculty (teaching and non-teaching assignments):

  • Zero ($0) compensation regular PA – this PA is used to capture personnel information
  • Provide Faculty Appointment Paperwork as directed by the Office of the Provost http://academics.georgiasouthern.edu/forms/
  • Deadline to submit PA  4/08/2021.

New to GSU fall semester as full-time benefited faculty member and teaching and/or non-teaching assignments summer semester:

  • Zero ($0) comp regular PA as Part-time summer faculty
  • PA remarks section – note that the faculty member will be starting Fall semester, August 1, as benefited faculty
  • Provide Faculty Appointment Paperwork as directed by the Office of the Provost http://academics.georgiasouthern.edu/forms/
  • Deadline to submit PA 4/08/2021

Returning Part-time faculty: (not active during Spring semester)

*Submit Revised Summer PA as applicable. Contact Jennifer Berghoff, Provost Office, for assistance in determining appropriate PA to submit.

Resources

Business Objects Reports
Department Financial Account Crosswalk       Located in the Financial Reports folder
Forms
Summer School Personnel Action Form       PDF

Contact

For combo code questions:
Budgets
Paul Barnes
pbarnes@georgiasouthern.edu
(912) 478-0023

or

DeAnn Lewis
jlewis@georgiasouthern.edu
(912) 478-8502

For questions, concerns or technical issues:
Submit a MyTechHelp Ticket

Contacts:

Payroll
Debra Francis
dfrancis@georgiasouthern.edu
(912) 478-5595

Human Resources
Carol Lightle
clightle@georgiasouthern.edu
(912) 478-6947

Research Accounting
Belinda Classens
bclassens@georgiasouthern.edu
(912) 478-5319

Provost’s Office
Jennifer Berghoff
jlhendrix@georgiasouthern.edu
(912) 478-0826

Last updated: 2/25/2021